Request for quotations (RFQ) for Web Development Services


1. Customer Organization

Eurasia Partnership Foundation (EPF), a registered non-governmental organization in Azerbaijan, is a recognised leader in the field of grants management and program administration in Azerbaijan. Its overarching mission is to empower people to effect change for social justice and economic prosperity through hands-on programs, helping them to improve their communities and their own lives. With a locally registered office in Azerbaijan, EPF is the legacy institution of Eurasia Foundation (EF), a privately managed non-profit organization established in 1992 to deliver seed capital to emerging civil society in the former Soviet countries. EPF is part of the broader Eurasia Foundation Network, with which it shares programming, ideas, systems and lessons that enrich activities in the South Caucasus. For more information, please visit our website at www.epfound.az

 

EPF is inviting quotations from eligible and responsible companies and individual specialists for web development services for our local office in Baku.

             

            2. Services required

  • Undertake in-depth audit of the current status of 2 organisational websites – this should cover  design and usability.

  • Carry out the re-design and building of 2 websites following briefing and close consultation with the Client. The service provider should develop at least three different design templates for the sites. Offers for re-design should consider: easy usability of the interface, ability to upload different file formats, ability to stream of audio and video materials, mobile optimization, automatized analytical features for tracking site statistics, integration of social platforms, and migrating current website content.

 

            3. Requirements for applicants

  • State registration for private companies operating in Azerbaijan, and TIN ID (VÖEN) for individual specialists;

  • At least 3 years proven record of service provision in web development to private companies and other organizations;

  • Capacity to offer services in Azerbaijani, English and Russian languages as needed.

 

            4. Negotiations, Evaluation and Award

            It is anticipated that successful offers will only be selected solely on the basis of this call for quotations. However, EPF reserves the right to conduct negotiations and request clarifications prior to awarding a contract. The award will be made to the applicant whose offer follows the RFQ instructions, meets the requirements, and is judged to be the most attractive to the Client in terms of cost, expertise and responsiveness to the proposal specifications.

             

            5. Prices

            Quotations must be expressed in Azerbaijani Manat (AZN) and all-inclusive of any associated costs, included taxes and other fees. Applicants may put forward different options at different price points, and prices should reflect the services offered. All services must be clearly labeled and aggregated in the total price. 

 

 

            6. Questions and Clarifications

All questions and clarifications regarding this RFQ must be submitted in writing at info@epfound.az no later than 6:00 PM AZT, December 15, 2016. 

             

            7. Offer Deadline

Offers must be received by e-mail to info@epfound.az no later than 05:00 PM AZT, December 22, 2016 . Please quote RFQ in the subject line of your email. The following documents are required as part of the submission:

 

  1. Scan of registration document with the relevant state body (for companies);

  2. Scan of an active TIN ID (VÖEN) (for individual specialists);

  3. A brief letter on relevant work experience and educational background (for individual specialists);

  4. Three (3) samples of web design (for both individual specialists and companies);

  5. Three (3) references from previous and current clients which have received services similar to those required in this RFQ;

  6. Completed offer including all services requested.