Call For Tender (CFT) for Provision of Services for Establishing 1C Accounting Program


1. Customer Organization

Eurasia Partnership Foundation (EPF), a registered non-governmental organization in Azerbaijan, a recognized leader in the field of grants management and program administration in Azerbaijan. Its overarching mission is to empower people to effect change for social justice and economic prosperity through hands-on programs, helping them to improve their communities and their own lives. With a locally registered office in Azerbaijan, EPF is the legacy institution of Eurasia Foundation (EF), a privately managed non-profit organization established in 1992 to deliver seed capital to emerging civil society in the former Soviet countries. EPF is part of the broader Eurasia Foundation Network, with which it shares programming, ideas, systems and lessons that enrich activities in the South Caucasus. For more information, please visit our website at www.epfound.az

 

EPF is inviting quotations from eligible and responsible companies and individual specialists for establishing 1C accounting program for our local office in Baku.

             
            2. Services required for 1C accounting program

  • The inclusion of accounting records
  • Cash operations (inflow and outflow orders)
  • Banking transactions (invoices, payment orders, foreign exchange applications for transfers)
  • Accounting of fixed assets (purchasing, selling, deleting, leasing, replacing of fixed assets, amortization norm and automatic calculation of amortization)
  • Accounting for low-value and perishable items
  • Settlements with debtors and creditors
  • Business trip reports

Tax reports:

  • Property tax declaration
  • Value Added Tax Declaration
  • Land tax declaration
  • Social Protection Fund reports
  • Income tax declaration
  • Declaration of tax under the simplified system

Accounting and reports::

  • Setting up accounts plan
  • General Ledger
  • Turnover
  • Balance Sheet
  • Income statement
  • Cash Flow
  • Advance report
  • Report on cash transactions
  • Bank operations report
  • A report on the creditor and debtor
  • Sales report
  • Report on Costs (by anlytics: Projects, Departments, Sources of Funding)
  • Fixed Assets Report
  • The report on business trips
  • Daily and Periodical reports: Trial Balance, Expense Report

Project reports

  • Report on project income and expenses
  • Calculation of wages on projects (Calculation of Salaries by Projects, Departments, Sources of Funding)

Budget accounting

  • Plan-actual analysis (Budget vs. Actual Report)
  • Compared with the previous period

            3. Requirements for applicants

  • State registration for private companies operating in Azerbaijan, and TIN ID (VÖEN) for individual specialists;
  • At least 2 years proven record of service provision in accountancy and 1C program software to private companies and other organizations;
  • Capacity to offer services in Azerbaijani, English or Russian languages as needed.

 

            4. Negotiations, Evaluation and Award
            It is anticipated that successful offers will only be selected solely on the basis of this tender. However, EPF reserves the right to conduct negotiations and request clarifications prior to awarding a contract. The award will be made to the applicant whose offer follows the tender instructions, meets the requirements, and is judged to be the most attractive to the Client in terms of cost, expertise and responsiveness to the proposal specifications.
             
            5. Prices
            Offers must be expressed in Azerbaijani Manat (AZN) and all-inclusive of any associated costs, included taxes and other fees. Applicants may put forward different options at different price points, and prices should reflect the services offered. All services must be clearly labeled and aggregated in the total price. 

 

            6. Questions and Clarifications
All questions and clarifications regarding this CFT must be submitted in writing at info@epfound.az no later than 6:00 PM AZT, December 22, 2016. 
             
            7. Offer Deadline
Offers must be received by e-mail to info@epfound.az no later than 05:00 PM AZT, December 25, 2016 . Please quote CFT in the subject line of your email. The following documents are required as part of the submission:

 

  • Scan of registration document with the relevant state body (for companies);
  • Scan of an active TIN ID (VÖEN) (for individual specialists);
  • A brief letter on relevant work experience and educational background (for individual specialists);
  • Three (3) references from previous and current clients which have received services similar to those required in this CFT;
  • Completed offer including all services requested.